Set Burst Options

Set burst options for the report to indicate the data item on which to burst and the recipients.

Before you set burst options, ensure that the data item on which you intend to burst is in the report and is grouped. The grouped column will create the appropriate subsets of data. In addition, you must associate the burst key with this level of grouping.

Steps

1. From the File menu, click Burst Options.

2. Select the Make report available for bursting check box.

3. Under Burst Groups, in the Query box, click the query that contains the data item on which to burst.

   Tip: You can choose a query that does not appear in the layout. This is useful to distribute the same report to all burst recipients.

4. In the Label box, click the data item with which to label each burst report.

5. Click the edit button .

6. In the Data Items box, drag the data item on which to burst to the Groups folder and click OK.

   Tip: You can specify the sort order of data within each group by dragging data items to the Sort List folder and then clicking the sort order button .

7. Under Burst Recipient, in the Query box, click the query that contains the data item to be used as the distribution list.

8. In the Data Item box, click the data item that contains the recipients.

9. In the Type box, choose the method to burst the report:

   • Click Automatic to let IBM Cognos 8 determine from the data item whether to email reports or send them to a directory.

   • Click Email addresses to distribute reports by email.

   • Click Directory entries to distribute reports to a directory that recipients can access in IBM Cognos Connection.

     Note: To burst reports to multiple mobile device users, you must choose to distribute reports to directory entries. You can choose Directory entries, or you can choose Automatic if the data item returns directory entries instead of email addresses. To view the reports, the recipients must have IBM Cognos 8 Go! Mobile installed on their mobile devices. For more information about IBM Cognos 8 Go! Mobile, see the IBM Cognos 8 Go! Mobile Installation and Administration Guide and User Guide.

     When recipients log into IBM Cognos 8, they will see only the report that is specific to them.

10. If the report contains two nested data containers, such as a list and a chart, click the ellipsis (...) button beside Master detail relationships and define the relationship between the data containers.

    For information about master detail relationships, see Create a Master Detail Relationship.